Course Overview
Oracle Aconex is the common data environment that owners, consultants and contractors on the world's largest capital projects use to exchange controlled information. Every user who touches a drawing, a submittal or a letter on an Aconex project needs to know how the platform works and why its controls exist.
Aconex Fundamentals is the Academy's entry-level course for every project participant. In one intensive, hands-on day, learners move from logging in to working confidently with the Documents register, Mail, transmittals, review workflows, search and personal reports, using a realistic mega-project dataset that mirrors how government and giga-project owners configure Aconex.
Target Audience
- Engineers, architects and site staff joining a project that uses Oracle Aconex
- Project managers, package managers and design managers who review and approve information
- Contractor and subcontractor personnel who submit documents to an owner or consultant
- Owner and PMC staff on government, giga-project and infrastructure programmes
- New document controllers, as the foundation for the Document Control Professional course
Prerequisites
- No previous Aconex experience is required
- Basic familiarity with construction project documents (drawings, specifications, letters)
- A laptop with a modern web browser; Academy training accounts are provided
Learning Objectives
- Explain the role of Aconex as a project common data environment and its organization-based security model
- Navigate the Aconex interface, project switcher, user profile and notification settings
- Search, filter, view and download documents from the Documents register
- Upload new documents and new revisions with correct metadata
- Send, receive, reply to and forward formal Mail, and understand mail types and response tracking
- Distribute documents by transmittal and interpret transmittal history
- Participate in a review workflow as a reviewer or approver
- Use saved searches and personal reports to manage your daily workload
Detailed Course Outline
1Module 1: Aconex as the project common data environment
- Why capital projects use a single source of truth
- Organizations, users and roles: how Aconex security works
- Project types, project settings and what the administrator controls
- Logging in, switching projects, profile and notification preferences
2Module 2: The Documents register
- Register views, columns and filters
- Document metadata: number, revision, status, discipline, type
- Viewing, marking up and downloading documents
- Document history, versions and supersession
- Using the temporary files area
3Module 3: Uploading documents and revisions
- Single and multiple upload
- Mandatory and optional metadata fields
- Uploading a new revision correctly
- Common upload errors and how to avoid them
4Module 4: Mail and formal correspondence
- Mail types: RFI, site instruction, letter, notice, transmittal
- Creating, replying to and forwarding mail
- Attaching documents from the register
- Response-required mail and overdue tracking
- Mail inbox, sent items and searching mail
5Module 5: Transmittals
- The purpose of a transmittal on a controlled project
- Sending documents by transmittal
- Reading transmittal history and acknowledgement
- Supplier and contractor submissions
6Module 6: Review workflows
- How Aconex workflows route documents for review
- Reviewing, commenting and assigning review outcomes
- Workflow steps, durations and overdue status
- Tracking workflows you have initiated or participate in
7Module 7: Search, reports and daily productivity
- Advanced search and saved searches
- Personal reports and exporting to Excel
- Task lists and what needs your attention today
- Good practice and common mistakes on large projects
Learning Outcomes
- Work independently in Aconex on a live project without supervision
- Find the current, approved revision of any document in seconds
- Submit documents and revisions with complete, correct metadata the first time
- Manage formal correspondence and meet response deadlines
- Contribute to document review workflows within agreed durations
- Reduce rework and rejections caused by incorrect uploads or informal communication
Hands-on Workshops & Practical Exercises
Project induction lab
Log in to a configured mega-project environment, set up your profile and notifications, and locate your organization's documents.
Register detective
Answer a set of real-world questions (current revision, status, who issued it and when) using only register filters and document history.
Submission exercise
Upload a package of drawings with complete metadata, then issue a new revision and verify supersession.
Correspondence simulation
Raise an RFI, respond to a site instruction and track an overdue response between two participant organizations.
Review cycle
Take part in a two-step review workflow as reviewer and approver, applying review codes and comments.
Duration
Delivered as one full day in the classroom, or as two live online sessions of 3.5 hours.
Delivery Methods
Online
Live, instructor-led virtual classroom in two 3.5-hour sessions, with individual Academy lab accounts and breakout support.
Classroom
One-day public course at the Academy in Riyadh and regional venues, with a dedicated lab environment per learner.
On-site Corporate Training
Private cohort at your premises, delivered on your own Aconex project configuration, mail types and document numbering.
Assessment Method
- Continuous practical assessment during the workshops
- End-of-course online knowledge check (20 questions, 70% pass mark)
- Minimum 80% attendance
Certificate Awarded
Arkan Academy · Foundation
Arkan Certificate of Achievement: Oracle Aconex Fundamentals
Awarded to learners who meet the attendance requirement and pass the knowledge check. Carries a unique verification ID and 7 recorded learning hours.
ID · ARK-ACX-101-XXXXXX
Career Benefits
- Meet the Aconex competence requirement set by owners and PMCs for project staff
- Become productive on a new Aconex project immediately, without on-the-job trial and error
- Build the foundation for a career in document control and information management
- Demonstrate digital project delivery skills valued by EPC contractors and consultants
Recommended Next Course
Professional Competencies Achieved
- Common data environment usagePractitioner
- Document retrieval and revision controlPractitioner
- Formal project correspondenceWorking
- Review and approval participationWorking
- Information security awarenessAwareness
Talent Development & Career Opportunities
Distinction graduates of this course are typically considered for document control support roles, go-live floor-walking on Aconex deployments and user-support rotations during new project onboarding.
Participants who achieve an overall assessment score above 90% graduate with Distinction and may be enrolled in the Arkan Talent Development Program.
Outstanding graduates may receive:
- Internship opportunities
- Exposure to PMIS implementation projects
- Mentorship from senior Arkan consultants
- Recommendation letters
- Career guidance sessions
- Candidate referrals to partner organizations through Arkan Talent
- Opportunities to participate in PMIS deployment, PMO setup and digital transformation projects
Disclaimer: Enrolment in the Talent Development Program and any of the opportunities above are not guaranteed and do not constitute an offer or promise of employment. Exceptional performers may be considered for future project opportunities based on business needs, individual performance, availability of suitable roles and client requirements. Referrals and placements remain subject to the selection processes of Arkan and its partner organizations.